Five top tips for effective time management at the HR desk

HR ADVICE: In-house or outsourced recruiting is a vital business function, now more than ever with the new normal work setup.

Increased time demands on HR and recruitment professionals can be expected, making strong time management an important skill for all of those involved in people management in the post-pandemic era.


Below are the top tips for effective time management for HR leaders today.


1. Set time limits for each task

The time limits depend on the kind of task and the estimated length of time to accomplish each. Knowing that there is a deadline can help to motivate the completion of a task and avoid procrastination.


If recruiting for example, decide on how much time is needed for research, shortlisting, and contacting candidates. Create a time budget that is good throughout the week and work hard to stick to it.


2. Go for automation

All time-consuming manual tasks should now be automated: that once "nice to have" piece of technology is now a vital "can't do without" tool for HR leaders of all levels. Candidate registration, candidate matching, and candidate compliance are some of the details that are particularly ripe for automation in the recruitment space.


3. Take advantage of task management apps

Many apps can put together an achievable to-do list that is also linkable with cloud subscriptions, such as Google Workplace. Task management apps ensure up-to-date task scheduling that notifies the user of the next things to do.


4. Handle the most important things first

It is crucial to attend to the most important tasks in the first half of the workday. The 80/20 time management rule dictates that 80% of the time must be spent on the highest impact tasks.


Also, studies have shown that workers are better at handling and responding to stress first thing in the morning or at any time a workday begins (in the case of those in the mid- or night shifts). Procrastinating and wasting time are more likely to happen later than at the start of the workday. It is smarter to get the important tasks done before the brain and body dwindle in energy and productivity.


At the end of the week, strategise for the next one to identify the upcoming tasks and the time to allocate for them.


5. Make time to follow up

Have a clear understanding of how many different candidates to contact. Allot a sufficient amount of time daily to follow up to ensure an answer in case corporate clients want to know the status of candidates.





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